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Enrollment and Policies

Late Pick Up Procedures and Fees

Bus Late Pick Up 

If an authorized adult is not present at the bus stop at pick-up time, the camper will be brought back to campus and enrolled in Potomac Plus PM, our extended hours program, for that day. A daily drop-in fee of $20.00 will be charged to each camper's account.

Carpool and Walk/Bike Late Pick Up

Dismissal ends promptly at 3:00 pm. Campers who are not picked up by that time will be checked into Potomac Plus PM, our extended hours program, for the day. A daily drop-in fee of $20.00 will be charged to each camper's account

Potomac Plus PM Late Pick up 

Potomac Plus PM runs until 5:00 pm. Caregivers arriving after 5:00 pm will be charged $10.00 for the first 10 minutes and $1.00 for each minute. Charges will be processed immediately using the credit card on file. The Potomac Plus PM staff are responsible for determining the time of the late pick up.

If a student is not picked up by 5:00 pm, we call the parents of that student. In the event that the student’s parent(s) cannot be reached within 15 minutes, we call the emergency contacts named on the student’s emergency contact information form. If neither the parents nor the emergency contacts can be reached within one hour, Summer@Potomac staff will notify Child Protective Services.

We reserve the right to terminate a student's enrollment when that student is consistently picked up late.

Waitlist

Once a program fills, a waitlist for that camp will automatically open through the online registration system.

Read More about Waitlist
Program Transfers

Families may request a transfer from one camp to another or to a different week, space permitting, by contacting the camp office.

Read More about Program Transfers

Contact Us!

Summer Camp Office
(703) 749-6317

Health Services Office
(703) 873-5568

Transportation Office
(703) 749-6353

Payment Schedule

Date Note
Thursday, January 8, 2026 Priority Registration*
Thursday, January 15, 2026 General Registration*
Tuesday, April 21, 2026 Last day to withdraw and receive a refund**
Last day to request a camp transfer without a $25.00 administrative fees***
Wednesday, April 22, 2026 All balances are due, no refunds will be granted on or after this date, including fees for lunch, extended hours programs and after camp swim lessons.
$25.00 administrative fees will be charged for requests on or after this date***

*Registration fees and camp deposit are non-refundable and due at the time of registration
** The refund does not include registration fees and camp deposit. 
*** No refunds will be given on transfers